Washington State Science and Engineering Fair
Identifiable Personal Information Policy

Intent of Policy:

To establish a policy for the handling of Identifiable Personal Information of students competing in the WSSEF.  This policy will comply with the intent of the Children’s Online Privacy Protection Act of 2000.

General Provisions of Policy

WSSEF will not sell any Identifiable Personal Information for any purpose. WSSEF will not release any Identifiable Personal Information for commercial purposes.  In addition, Identifiable Personal Information will only be released to sources authorized by WSSEF such as Special Award Donors.  Parent / Guardian consent is required before any Identifiable Personal Information is released for any publicity purpose such as posting to the official WSSEF web site or sending press releases to media sources, teachers, or school representatives.

Refer to the section titled “How Identifiable Personal Information is Used ” for specific details.

Identifiable Personal Information collected.

The following information is collected from every participating student in grades Kindergarten through 12th via the Entry Form:

       First and Last Name
       Home Address
       Home Phone Number
       E-mail (Form gives the choice of either supplying student’s or Parent’s e-mail)

      School
      Grade
      Teacher’s Name
      Title of Project
      Category of Project

How Identifiable Personal Information is used.

The collected Identifiable Personal Information is used only for the operation of the WSSEF. Uses of Identifiable Personal Information are as follows:

• Administrative Purposes: Identifiable Personal Information is used to do the following:
  • a) Register students.
  • b) Create administrative reports.
  • c) Track entry fees, forms, and awards.

WSSEF will use the Identifiable Personal Information to contact students for registration inconsistencies. Contact may be made by telephone, e-mail or mail. In the cases of younger students, parents / guardians are usually contacted instead of the student.

WSSEF will use the Identifiable Personal Information to mail items to participating students such as uncollected awards.

• Special Awards: WSSEF will provide Identifiable Personal Information to Special Awards Donors for the purpose of completing their awards process.

Note: WSSEF will NOT collect social security numbers. Savings Bonds require social security numbers. For savings bonds awards, WSSEF will provide the necessary Identifiable Personal Information to the Special Awards Donors so they may contact the winners and collect this information directly.
 

• Press Releases: WSSEF will only release Identifiable Personal Information with Parent / Guardian consent. Press releases may be sent to media sources, teachers, or school representatives. WSSEF will not release addresses or phone numbers to the media. If media sources request more information or an interview from the student, WSSEF will contact the parent / guardian and relay the request.

• Web Site: WSSEF posts Identifiable Personal Information on the official WSSEF web site only with Parent / Guardian consent. The following information is posted to the pre-registration web page for identifying pre-registered students:
  • Studentís Initial of First Name and Last Name
  • Studentís School
  • Studentís Grade

The following information is posted to the awards web page for first place and Special Award winners:
   Studentís Initial of First Name and Last Name
   Studentís School
   Studentís Grade

Parent / Guardian Consent Form

The Parent / Guardian will be informed of the Identifiable Personal Information Policy via the “Parent / Guardian Consent and Photography Release Form”.  This form is a requirement to complete registration.  Failure to complete registration will prevent a student from participating in the WSSEF.