Policy on
Photography
Intent of Policy:
To establish a
policy for the handling of photographs taken during WSSEF by the
official photographer.
General Provisions of
Policy:
The Official WSSEF Photographer
will be taking photographs during WSSEF of participating
students, judges, teachers and other people in attendance. These
photographs may be used on the WSSEF web site, on promotional
flyers and brochures, sent to Special Awards Donors and any
other forms used to promote WSSEF.
To comply with the Children’s
Online Privacy Protection Act of 2000, WSSEF does not include
Identifiable Personal Information when using these pictures on
the official WSSEF web site.
Parents/ Guardians of students
competing at WSSEF will be informed of this policy via the
“Parent (Guardian) Consent and Photography Release Form”.
Photography Release Form:
A signed “Parent / Guardian
Consent and Photography Release Form” will be required for every
student competing at WSSEF. This form is a requirement to
complete registration. Failure to complete registration will
prevent a student from participating in the WSSEF.
Identifiable Personal Information Policy
Intent of Policy:
To establish a
policy for the handling of Identifiable Personal Information of
students competing in the WSSEF. This policy will comply with
the intent of the Children’s Online Privacy Protection Act of
2000.
General Provisions of Policy:
WSSEF will not
sell any Identifiable Personal Information for any purpose.
WSSEF will not release any Identifiable Personal Information for
commercial purposes. In addition, Identifiable Personal
Information will only be released to sources authorized by WSSEF
such as Special Award Donors. Parent / Guardian consent is
required before any Identifiable Personal Information is
released for any publicity purpose such as posting to the
official WSSEF web site or sending press releases to media
sources, teachers, or school representatives.
Refer to the section titled “How
Identifiable Personal Information is Used” for specific details.
Identifiable Personal Information
collected:
The following
information is collected from every participating student in
grades Kindergarten through 12th via the Entry Form:
First and Last Name
Home Address
Home Phone Number
E-mail (Form gives the choice of either supplying
student’s or Parent’s e-mail)
School
Grade
Teacher’s Name
Title of Project
Category of Project
How Identifiable Personal
Information is used:
The collected
Identifiable Personal Information is used only for the operation
of the WSSEF. Uses of Identifiable Personal Information are as
follows:
|
• Administrative Purposes: Identifiable Personal
Information is used to do the following: |
| |
• a) Register
students. |
| |
• b) Create administrative
reports. |
| |
• c) Track entry fees,
forms, and awards. |
WSSEF will use the Identifiable
Personal Information to contact students for registration
inconsistencies. Contact may be made by telephone, e-mail or
mail. In the cases of younger students, parents / guardians are
usually contacted instead of the student.
WSSEF will use the Identifiable
Personal Information to mail items to participating students
such as uncollected awards.
| • Special Awards: WSSEF
will provide Identifiable Personal Information to
Special Awards Donors for the purpose of completing
their awards process. |
| |
Note: WSSEF will NOT collect social security numbers.
Savings Bonds require social security numbers. For
savings bonds awards, WSSEF will provide the necessary
Identifiable Personal Information to the Special Awards
Donors so they may contact the winners and collect this
information directly. |
| |
| • Press Releases: WSSEF
will only release Identifiable Personal Information with
Parent / Guardian consent. Press releases may be sent to
media sources, teachers, or school representatives.
WSSEF will not release addresses or phone numbers to the
media. If media sources request more information or an
interview from the student, WSSEF will contact the
parent / guardian and relay the request. |
| • Web Site:
WSSEF posts Identifiable Personal Information on the
official WSSEF web site only with Parent / Guardian
consent. The following information is posted to the
pre-registration web page for identifying pre-registered
students: |
| |
• Student’s Initial of
First Name and Last Name |
| |
• Student’s School |
| |
• Student’s Grade |
| The following
information is posted to the awards web page for first
place and Special Award winners: |
| |
Student’s Initial of
First Name and Last Name |
| |
Student’s School |
| |
Student’s Grade |
Parent / Guardian Consent Form:
The Parent /
Guardian will be informed of the Identifiable Personal
Information Policy via the “Parent / Guardian Consent and
Photography Release Form.” This form is a requirement to
complete registration. Failure to complete registration will
prevent a student from participating in the WSSEF.
|
