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Information for WSSEF Students selected to
attend
the International Science and Engineering Fair (ISEF). |
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Selection Criteria
Students in grades 9-12 or equivalent are eligible to be
selected to attend the ISEF provided the student has not reached
age 21 on or before May 1 preceding the ISEF.
WSSEF will select two Finalists to
send to ISEF.
Winners will be announced at the
Awards Ceremony on Saturday of the WSSEF Fair.
The finalists will be required to
attend a meeting immediately following the Awards Ceremony. The
purpose of the meeting will be to distribute important, time
critical information about the ISEF registration and travel
arrangements. If possible, parents and teachers should also
attend.
ISEF Registration
During the informational meeting following the Awards Ceremony,
each student Finalist to the ISEF will be provided a student
packet. The packet contains important information on registering
for the ISEF, the schedule of events, and tour information.
Each Finalist will be required to
complete their portion of the registration process online. The
Fair Director will give details during the meeting.
Travel Arrangements
All travel arrangements will be made through the WSSEF's
official Chaperone or Adult-In-Charge. The Chaperone will make
all air and hotel reservations. In addition, the Chaperone will
be in charge of meals and miscellaneous expenses.
Project Display Boards and
Shipping
Through a generous donation, the WSSEF has obtained professional
project display boards for Finalists to use at the ISEF. You
will find other ISEF Finalists using similar boards.
The project display boards will
come with a sturdy shiping case and display items can be easily
mounted using VelcroŽ Tape.
Finalists will pick-up the display
boards during the informational meeting so there will be ample
time to get ready for the ISEF. Finalists are required to take
their display boards with them on the plane to and from the ISEF
as checked luggage. The WSSEF official chaperone will reimburse
any extra airline fees assocated with the display board.
After returning home, the Finalists
will remove their display materials and ship the display boards
back to the WSSEF via UPS Ground (or FedEX Ground). Finalist
will be reimbursed for shiping charges. All shipping receipts
must be submitted to the the WSSEF's treasurer by June 1 for
reimbursement.
In addition, the WSSEF will pay a
maximum of $75.00 for the shipment of supporting material such
as notebooks. Costs exceeding this amount due to extenuating
circumstances will require prior approval.
Finalists will be responsible for
the replacement or repair of Display Boards which are damaged
due to negligence on the part of the Finalist.
Accompanying Adults
The WSSEF has two slots available for parents or teachers to
attend the ISEF as Accompanying Adults. Additional slots may be
requested through the ISEF.
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All travel arrangements (including lodging and food) are the
responsibility of the Accompanying Adults. In addition, the
Accompanying Adults are responsible for their ISEF
Registration Fees.
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The WSSEF Fair Director must be contacted by the Monday
following the WSSEF if a Finalist wants to use the
Accompanying Adults slots.. This information is necessary
when completing the ISEF Online Registration.
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The Accompanying Adult ISEF Registration Fees are as
follows:
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$100.00 per Accompanying Adult
(each Finalist will have one slot if desired. If a
Finalist does not use a slot then the other Finalist may
use the slot).
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$150.00 per Accompanying Adult
(providing the ISEF approves the extra slots).
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the fees are increased, the Accompanying Adults will be
responsible for the increase in fees.
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Registration Fees for Accompanying Adults must be included
when the Finalists send in their forms (by the Thursday
following the WSSEF). All checks for registration fees must
be made out to the Washington State Science and Engineering
Fair or WSSEF.
Time Lines
The WSSEF is held during the last possible weekend allowed by
the ISEF and therefore, completing the ISEF forms quickly is
essential so WSSEF Finalists will be properly registered. If
ISEF registration deadlines are not met, WSSEF Finalists will be
disqualified from attending the ISEF.
WSSEF finalists must be prepared to
complete the online registration and submit paperwork within two
days of the Fair.
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Timetable for tasks that need
to be accomplished the week following the Fair
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Wednesday |
Tour Information needs to
be submitted to the Official Chaperone
Please look through the
Tour Information Packet and decide on which tours you
would be interested in attending. Please email or call
the WSSEF's Official Chaperone with your choices. |
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Wednesday |
School Information needs
to be submitted to WSSEF's Official Chaperone
Please email or call
WSSEF's Official Chaperone with information about your
school, including telepone number of business office and
address. This information is needed for insurance
purposes. |
| Thursday |
Send the ISEF Finalist
paperwork to the WSSEF Fair Director in the prepaid
express envolopes provided.
The following items must be
included:
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Rules of Conduct and
Release - Signed
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Official Abstract - Three
signed copies
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Finalist Questionaire -
One copy
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ISEF Registration Fees for
any Accompanying Adults (see information above)
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| 2nd
Monday |
WSSEF Fair Director will
take all ISEF paperwork to FedEx and ship it overnight
to the ISEF.
NOTE: If paperwork is
not received in time, then you will not be able to
attend the ISEF. |
| 2nd
Wednesday |
All paperwork must
arrive at the ISEF office in Washington D.C.
This date is
extremely important!
If your paperwork is not at
the ISEF by the 2nd Wednesday you will not be attending
the ISEF. To get the paperwork to the ISEF in time, the
WSSEF Fair Director needs to send the paperwork to the
ISEF by overnight FedEx on the 2nd Monday following the
WSSEF. |
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